Records Clerk

The Nuclear Waste Management Organization (NWMO) is a not-for-profit organization tasked with the safe, long-term management of Canada’s used nuclear fuel inside a deep geological repository, in a manner that protects people and the environment for generations to come.

Founded in 2002, the NWMO has been guided for 20 years by a dedicated team of world-class scientists, engineers and Indigenous Knowledge Keepers that are developing innovative and collaborative solutions for nuclear waste management. Canada’s plan will only proceed in an area with informed and willing hosts, where the municipality, First Nation and Métis communities, and others in the area are working together to implement it. The NWMO plans to select a site in 2024, and two areas remain in our site selection process: the Wabigoon Lake Ojibway Nation-Ignace area in northwestern Ontario and the Saugeen Ojibway Nation-South Bruce area in southern Ontario.

 Records Clerk

(Employment Status: Fulltime)

Position Location: Toronto Head Office – 22 St. Clair Avenue East

Job Summary:

Reporting to the IT Director, the Records Clerk is responsible for document management operations within a business office setting of an office environment.  Perform a wide variety of duties that require review and attention to detail and any other departmental activities. Provide the following records services.

22 St. Clair Avenue East
Map Location
22 St. Clair Avenue East, M4T 2S3
Employment Category
Regular Full-Time
Information Technology
Job Reference


  • Perform full range of records activities in various phases of document life cycle management.  Maintain follow-up controls for record management as per established records procedures and records retention schedule.
  • Perform detailed information and literature searches and retrievals from external sources.  Order publications and process loan requests and process payment for same if necessary. Maintain a network of external suppliers for publications and documents.
  • Convert documents to various formats and transfer data between systems.
  • Assist in the testing and implementation of document management databases, web pages, applications and all related tools and systems. Prepare and review procedures, cataloguing and classifying manuals.
  • Provide editorial, grammatical, and proofreading assistance in the preparation of technical publications, reports and manuals. 
  • Perform document processing for grammatical and template related issues within documents.
  • Perform quality checks and carry out audits of all records, verifying integrity and security of documents.  Maintain masters and histories.
  • Answer queries from employees, supervisor, external libraries and general public.
  • Operate and be responsible for the routine maintenance of a variety of business office equipment.
  • Provide a variety of administrative functions.
  • Be accountable for the health, safety and well-being of self and others, in accordance with procedures and standards.

Qualifications and Experience

  • Grade 12, plus additional short courses in a related field such as document management, records and information management or equivalent.
  • Minimum 2 years’ experience.
  • Outstanding attention to detail.
  • Experience in document processing and document life cycle management.
  • Strong administrative and organizational skills.
  • Advanced proficiency with Microsoft Office applications (Outlook, Excel, Word, and PowerPoint).
  • Knowledge of SharePoint and any other Records Management systems/software.
  • Excellent written and verbal communication skills and the ability to draft effective communications (emails, letters, memos and instructions) with exceptional grammar and proof-reading skills.
  • Must be a self-starter with an inherent desire to learn and the ability to quickly self-teach new skillsets.

Other Information

Must be eligible to work in Canada and must be able to meet security clearance requirements.

NWMO currently operates in a hybrid work model of 3 days in the office and 2 days working from home. NWMO also has a vaccination policy in place

We offer a competitive base salary and health care benefits package.



The NWMO is committed to contribute to Reconciliation in all our work by co-creating a shared future built on rights, equity and well-being. As an employment equity employer, the NWMO actively seeks Indigenous peoples, visible minorities, women, people with disabilities, and additional diverse identities for our workforce. We will provide accommodation to applicants with disabilities. If you require accommodation, please contact us.